Full-Time at Northern Arizona University, Health Sciences
posted on September 28, 2012
• This position will require outside normal working hours:
1). During National Institute of Health (NIH) continuation, budget, budget narratives, and overseing the continuation with Center for American Indian Resiliance (CAIR) Principal Invesitagor (PI) and Core Directors.
2). NIH progress reports in coordination with CAIR PI and Core Directors.
3). Out-of-town Executive Board meetings.
4). Other duties as assigned by CAIR PI.
• This position will have to travel to coordinate meeting arrangements, and ensure that meetings/conferences are running smoothly.
• This position is is subject to the availability of funding.
• Manages the planning and implementation of The Center for American Indian Resilience (CAIR) overall goals.
• Works closely with the Northern Arizona University (NAU) Principal Investigator (PI) for scheduling, prioritizing workload, budgeting, National Institute of Health (NIH) reports and meetings, and arrange travel itinerary for NAU PI and NAU Center for American Indian Resilience (CAIR) faculty, staff, students, and Executive Advisory Committee and Community Advisory Board.
• Develops and administers 5 Program budgets (Administration Core; Research Core; 1 NAU research project; 1 Education Core; and 1Community Engagement/Outreach Core (CEOC) and two subcontracts to The University of Arizona and Diné College.
• Serves as primary financial liaison with Core Directors, Executive Advisory Committee, Community Advisory Board, tribal community leaders, administrators, faculty, staff, and students in developing, planning and implementing annual progress reports and meetings; liaison role with University of Arizona and Diné College partners is especially crucial to facilitate the activities and performance of NAU investigators and students.
• Manages the development of internal systems and materials for delivery of programs and services. Oversees, internal budgets, uses internal systems such as: PeopleSoft, Cayuse and Enterprise Report..
• Collaborates with Core Directors, Executive Advisory Committee, Community Advisory Board, tribal community leaders, administrators, faculty staff, and students to identify and resolve issues and conflicts requiring discretion, diplomacy and confidentiality.
• Provides technical advice for NAU, NIH/National Institute on Minority Health and Health Disparities (NIH/NIMHHD) and CAIR, policy interpretation, and guidance for application of appropriate procedures to Core Directors, faculty, staff, administrators, and students.
• Support the CAIR Executive Advisory Committee and CAIR Community Advisory Board and take and distribute meeting minutes.
• Develops and implements the delivery of Executive Advisory Committee meetings, Community Advisory Board meetings, monthly Core Directors meetings, Community Engagement and Outreach workshops and conferences, internal and external meetings for faculty, students, and external constituencies.
• Oversees development of information flyers, internal forms and various materials to facilitate unit or department programs and services.
• Bachelor's degree in a field appropriate to the area of assignment AND five years' administrative/coordinative program experience; OR
• Master's degree in field appropriate to area of assignment AND three years' administrative/coordinative program experience; OR,
• Any equivalent combination of experience and/or education.
• Experience and knowledge of National Institute of Health rules, regulations, and policies related to continuation grant application, reporting requirements, acceptable budget items, and budget justifications.
• Ability to track budgets for five Core budgets and review budgets with CAIR PI and CAIR directors.
• Have a working knowledge of NAU Purchasing Services, NAU Transportation Services, NAU Human Resources policies and procedures, and hiring paperwork.
• Experience with NAU online programs such as PeopleSoft, Cayuse and Advantage (now PeopleSoft financials).
• Familiar with OMB Cirrulars A21.
Knowledge Skills and Abilities
• Knowledge of National Institute of Health budgeting and accounting principles.
• Knowledge of CAIR and NAU organizational practices.
• Knowledge of management practices and principles.
• Skill in organization and training to be able to assist investigator hires (part-time/temporary occasional staff, student employees and consultants).
• Skill in managing internal Request For Applications (RFAs).
• Skill in coordinating activities, evaluating data and establishing priorities.
• Experience in organizing and supporting complex meetings and workshops.
• Skill in both verbal and written communication and presentation.
• Ability to work independently.
• Ability to work with diverse CAIR personnel, preferred experience is with Native American/American Indian population.
• Five years of NAU administrative/coordinating program experience.
Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.
Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.
This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified family members. More information on benefits at NAU is available at www.nau.edu/hr. Classified Staff employees are in a probationary status for their first six months at NAU.
Employees offered a position on or after July 20, 2011, will be eligible for state health plans (including NAU's BCBS Plan) after 90 days of employment. If you accept an offer on or after July 20, 2011, you will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after your start date. More information is available at: http://hr.nau.edu/node/10159.
October 11, 2012 at midnight.