Grant/Contract Administrator
Full-Time at Northern Arizona University, Office of Grant & Contract Ser
posted on July 31, 2012
Special Information
This position will be filled as a Grant and Contract Administrator (GCA) or as a Senior Grant and Contract Administrator (SGCA) depending on the qualifications of the selected applicant.
The Office of Grant and Contract Services (OGCS) is the central administrative office responsible for authorizing and submitting proposals for extramural funding, negotiating and accepting awards, and providing non-financial administrative oversight of funded projects. The staff consists of a Director, three Grant and Contract Administrators, two Senior Grant and Contract Administrators, and an Administrative Associate.
Job Description
Job Description: Grant and Contract Administrator (GCA)
• Provides pre- and non-financial post-award research administrative services for the preparation and submission of proposals, negotiation and acceptance of awards, and administration of sponsored projects. Requires the ability to successfully and productively interact with all segments of the University community as well as external granting agencies in the public and private sectors. The position reports to the Director, Office of Grant and Contract Services.
• Facilitates the University's involvement in projects and programs funded by external sponsors; matches potential funding sources with faculty research interests.
• Proactively works with individual and multidisciplinary groups of faculty, staff and students to develop new proposals; advises on budget preparation and formatting of proposals to meet agency and University requirements and guidelines.
• Provides administrative oversight including negotiating the terms and conditions of awards and sub-awards under the direction of the Senior Grant and Contract Administrators or the Director; monitoring awards for compliance with the University, state, federal, and sponsor requirements; and advising faculty and staff on these requirements.
• Advises and/or acts as an intermediary in communications with sponsor representatives to clarify requirements for proposal submission and award terms and conditions.
• Provides training to faculty, staff and students in grantsmanship as well as in the use of grant administrative software.
Specific to Senior Grant and Contract Administrator (SGCA)
• Serves as a resource for GCAs in fulfilling above functions and provides training to GCAs and OGCS staff in grantsmanship as well as the use of grant administrative software.
• Assignments include the most complex sponsored projects in the university's grants and contracts portfolio.
• Monitors developments in grants administration relative to current policies and procedures, and contributes to the development of institutional policies and procedures for pre- and non-financial post award sponsored projects administration.
• Takes a leading role in managing one or more compliance/regulatory/technical areas for sponsored projects.
¿ Assists in coordinating OGCS functions in the absence of the Director, including allocating staff resources and reviewing proposal and award documents for signature by the Vice President for Research (VPR).
Minimum Qualifications
Minimum Qualifications (GCA)
• Bachelor's degree in a related field and 3-5 years of demonstrated experience in University grant and contract administration.
• Any equivalent combination of experience, training and/or education in sponsored projects administration.
Minimum Qualifications (SGCA)
• Bachelor's degree in a related field and 5-7 years of demonstrated experience in University grant and contract administration.
• Any equivalent combination of experience, training and/or education in sponsored projects administration.
Preferred Qualifications
• Master's degree in related field.
• Central and departmental-level experience in a university setting.
• Pre- and post-award sponsored projects experience in a university setting.
• Experience with a wide range of federal, state, and private sponsors.
• Experience with grants administrative software including Cayuse 424/SP.
• Knowledge of current regulatory requirements for sponsored projects administration.
• Prior experience in training.
Knowledge Skills and Abilities
Knowledge, Skills and Abilities Relevant to both the GCA and SGCA Positions
• Familiarity with programs and processes of primary granting agencies including federal agencies as well as corporate and private sponsors.
• Skill in proposal preparation and project management, including providing guidance to faculty on proposal and budget preparation and compliance with sponsor regulations and requirements.
• Experience in negotiating and writing contracts with federal agencies and/or commercial entities.
• Knowledge of the university research environment.
• Familiarity with federal and state regulatory and compliance issues affecting Universities.
• Strong written communication and oral presentation skills.
• Analytical and problem solving skills.
• Outstanding time management skills.
• Ability to handle multiple priorities and to work comfortably in a fast-paced, deadline-driven environment.
• Computer literacy required. The NAU Office of Grant and Contract Services uses a pc-platform with Windows XP Professional, MS Office Professional, and other specific software that support grant and contract management.
• Proficiency with MS Word, Excel, Adobe Acrobat, and PowerPoint.
• Proficiency with Cayuse 424/SP sponsored projects management software
• Ability to work with individuals from diverse cultural backgrounds.
General Information
Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.
Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.
Salary
• Salary will be commensurate with education and directly applicable experience.
FLSA Status
Exempt.
Benefits
This is a Service Professional (SPF) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System or the Optional Retirement Program; 22 days of vacation and 10 holidays per year; and tuition reduction for employees and qualified family members. More information on benefits at NAU is available at www.nau.edu/hr .
Service Professionals are hired on a contract basis, renewable each fiscal year according to terms of the Conditions of Professional Service, which may be found on the Internet at: https://azregents.asu.edu/rrc/Policy&/….
Employees offered a position on or after July 20, 2011, will be eligible for state health plans (including NAU's BCBS Plan) after 90 days of employment. If you accept an offer on or after July 20, 2011, and you choose the ASRS retirement option, you will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 27 weeks (6 months) after your start date. New employees who choose to participate in the Optional Retirement Plan (ORP), which is an alternative to the ASRS plan for faculty and other appointed staff, will begin to participate on the first day of employment. Additionally, the long-term disability plan that accompanies the ORP will begin on the first day of the pay period following 90 days after start date. More information is available at: http://hr.nau.edu/node/10159.
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Application Deadline
Open until further notice.
