Special Information
• This position is subject to grant funding. Incumbent is not eligible for layoff or recall status;
• Position is located in NAU North Valley Phoenix Offices (15601 N. 28th Ave., Suite 136 / Phoenix, AZ 85053);
• This position may require some travel, including willingness to drive personal vehicle.
Job Description
• This is a classified staff position primarily responsible for assisting the Arizona GEAR UP Project Director in ensuring compliance with established Action Plans for a US Office of Education (¿GEAR UP¿) grant. The incumbent is responsible for providing high level administrative services in cooperation with the Arizona GEAR UP Project Director, including outreach and communications to increase public awareness and community engagement in the various initiatives of the GEAR UP project.
• Description of Duties:
• Advises, interprets, and provides direction to the GEAR UP Director and leadership team on policy, rules, and procedures involving variety of administrative issues.
• Responds to management and public requests for information and resolves politically sensitive issues.
• Represents the University and AZ GEAR UP to local and state partnering organizations.
• Coordinates or monitors the activities of subordinates as assigned.
• Reviews documentation to support approval of reimbursement requests and match reporting from partner school districts.
• Develops content and supporting materials for orientation sessions, workshops, and webinars for staff and community groups.
• Uses technology to enhance calendar management, coordinate imeeting schedules, and develop/maintain GEAR UP website.
• Writes and manages distribution of AZ GEAR UP electronic newsletter.
• Arranges travel schedules and reservations for Project Director, as needed.
• Interprets and implements university rules, regulations, policies and procedures.
• Develops effective outreach materials, event planning and promotion, networking and media relations.
• Prepares travel expense reports.
• Adjusts to changing needs of university operations, federal policies, or need to provide specialized or individualized reports.
• May be assigned other administrative projects and responsibilities.
Minimum Qualifications
• Bachelor's Degree in Business or related field such as marketing or communications and two years of directly related administrative experience, OR,
• Six years of related administrative experience in supporting managers or directors; OR,
• Any equivalent combination of experience training and/or education.
Knowledge Skills and Abilities
• Excellent organizational skills;
• Excellent interpersonal, communication, and problem-solving skills;
• Excellent written and verbal communication skills;
• Ability to use independent judgment and discretion in setting daily priorities to complete tasks;
• Experienced with Microsoft Word, Excel, and PowerPoint and other Windows applications;
• Experienced with taking accurate meeting minutes and transcribing minutes;
• Demonstrated commitment to cultural diversity and ability to work collaboratively with different constituencies, including individuals or groups with diverse experience levels.
General Information
• GEAR UP (Gaining Early Awareness and Readiness for Undergraduate Programs) is a federally funded college access program started in 1999. The purpose of GEAR UP is to significantly increase the number of students from low-income communities who graduate from high school prepared to enter and succeed in postsecondary edcuation. Northern Arizona University (NAU) administered both the GEAR UP State Grant and a Partnership Grant from 200-2006. In July 2006, NAU was awarded a second State Grant for the period 2006-2012. In April 2012, NAU was awarded federal funds to administer Arizona GEAR UP 2012-2019 on behalf of the State. Successful applicants must match the federal award dollar-for-dollar through parternships with school districts and a variety of public and private entities. Grantees serve an entire class of students beginning in grade seven, and follow the cohort through high school and the first year of college.
Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.
Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.
Salary
$43,500.
FLSA Status
Exempt.
Benefits
This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified family members. More information on benefits at NAU is available at www.nau.edu/hr. ; Classified Staff employees are in a probationary status for their first six months at NAU.
Employees offered a position on or after July 20, 2011, will be eligible for state health plans (including NAU's BCBS Plan) after 90 days of employment. If you accept an offer on or after July 20, 2011, you will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after your start date. More information is available at: http://hr.nau.edu/node/10159.
Application Deadline
July 25, 2012 at midnight.
