Compliance Coordinator
Full-Time at Northern Arizona University, President - Admin
posted on September 25, 2012
Special Information
Candidates will be required to work during the normal 8-5 Monday thru Friday time period. This position may also require work outside of the normal work day, including, but not limited to athletic events on evenings and weekends.
Job Description
The person selected for this position will be expected to serve as the primary department contact for the departments NCAA rules education efforts and the monitoring and evaluation of NCAA recruiting and playing season rules. This person will also have significant responsibilities working with both initial and continuing eligibility. Specific job responsibilities in these areas will include:
Rules Education:
• Responsible for directing the NAU Compliance Office's Rules Education program.
• Create and present original and innovated rules education presentations to student-athletes, administrative staff, boosters and other members of the University community.
• Responsible for communicating rules education through email updates, standard newsletters, webinars or in-person presentations.
• Manage all aspects of designing a monthly NCAA Compliance newsletter. This includes reading through weekly NCAA rules updates, making an informed determination of what information is relevant to our institution and developing those updates into a newsletter that summarizes changes to NCAA legislation.
Recruiting and Playing Seasons:
• Develop and manage a system for monitoring NAU Athletics teams for compliance with NCAA Bylaws 13 & 17 legislation. The program must include provisions for weekly Countable Athletically Related Activities (CARA) logs, official visits, unofficial visits, off-campus recruiting logs, weekly phone logs, playing season limitations and player pass lists.
• Implement a system that collects weekly CARA logs from each athletics team, review the logs for compliance with NCAA Bylaw 17.1 legislation and maintain a system of filing CARA logs.
• Design and implement a system for collecting off-campus recruiting logs and phone logs from all coaches on a weekly basis. Review all recruiting and phone logs for compliance with NCAA Bylaw 13.1.
• Review and approve requests for official and unofficial recruiting visits. This includes making an independent determination of whether or not a student meets the requirements of NCAA Bylaw 13.6 to make an official visit.
• Direct the NAU Compliance Office's player pass list program. This includes reviewing and approving player requests for adherence with NCAA Bylaw 16.2.2 and hiring and supervising a student worker to issue the list at the event.
• Organize and run the NAU Compliance Summer camps program, including approving the names, dates, age restrictions, employees and camp awards in accordance with NCAA Bylaw 13.12.
Eligibility:
• Serve as a member of the departments Eligibility Committee, which is responsible for certifying all student-athletes for both practice and competition.
• Responsible for submitting NCAA secondary violations, including researching applicable penalties, making an informed decision on the level of the secondary violation, implementing and monitoring prescribed penalties for the violation and submitting the violation report to both the BigSky Conference Office and the NCAA Secondary Enforcement staff.
• Serve as the primary director of student-athlete eligibility, including reviewing all student-athletes for eligibility for practice in accordance with NCAA Bylaw 14.1.7.1 and sending out and maintaining the Eligibility Status Report, which tracks changes in eligibility status for each individual team.
• Review all incoming students in accordance with NCAA Bylaw 14.4 and 14.5 to determine if they require a temporary certification, determine the length of that temporary certification and track when the temporary certification will expire.
• Manage the Institutional Request List through the NCAA Eligibility Center webpage.
• Manage the continuing eligibility of transfer student-athletes through sending out and reviewing eligibility tracers.
• Responsible for scheduling and meeting with each athletics team at the start of the academic year.
• Responsible for directing student-athletes on how to complete NCAA paperwork packets in accordance with NCAA Bylaw 14.1.3
• Manage all NCAA waivers (Initial Eligibility, Continuing Eligibility and SLR waivers) filed on behalf of the institution. This includes researching case precedent, compiling information related to the waiver, gathering statements from those involved and submitting the waiver to the NCAA. Serves as the primary contact with the NCAA in regards to these waivers.
• Manage student-athlete participation data in PeopleSoft.
Other duties as assigned by the Assistant Athletics Director for Compliance or the Vice President for Intercollegiate Athletics.
Minimum Qualifications
Position requires a bachelor's degree in Sports Management or related field. Prior experience working with student-athletes or coaches in an NCAA compliance setting,
Preferred Qualifications
• Law degree or Master's degree in Sports Management or related field.
• Prior experience developing and implementing NCAA rules education presentations.
• One year of full-time experience working with NCAA compliance OR
• Two years of experience as a Graduate Assistant or Intern in the NCAA Compliance field.
Knowledge Skills and Abilities
• Strong working knowledge of NCAA operating bylaws, specifically Bylaws 10 through 17.
• Display excellent organizational skills.
• Ability to work and interacting with coaching staff.
• Knowledge of CAi.
• All athletics administrators have a duty to cooperate with and furnish the NCAA, Big Sky Conference and NAU with truthful and complete information concerning involvement in or knowledge of rules violations as mandated by NCAA Bylaw 10.1. Satisfactory rules knowledge and rules compliance are conditions of employment. This position, in particular, will fully participate and cooperate in compliance-related activities, procedures and evaluation.
• Athletic Equpiment and Apparel.
• Coaching Staff Limits and Contracts.
• Complimentary Admissions.
• Employment of Student-Athletes.
• Financial Aid.
• Governance.
• Institutional Camps and Clinics.
• Institutional Certification of Compliance.
• Playing and Practice Seasons.
• Recruiting.
• Representatives of the University¿s Athletic Interests.
• Rules Education.
• Student-Athlete Eligibility.
• Student-Athlete Vehicles.
• Team Travel.
General Information
This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.
Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.
Salary
$30,000
FLSA Status
Exempt.
Benefits
This is a Service Professional (SPF) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System or the Optional Retirement Program; 22 days of vacation and 10 holidays per year; and tuition reduction for employees and qualified family members. More information on benefits at NAU is available at www.nau.edu/hr .
Service Professionals are hired on a contract basis, renewable each fiscal year according to terms of the Conditions of Professional Service, which may be found on the Internet at: https://azregents.asu.edu/rrc/Policy&/….
Employees offered a position on or after July 20, 2011, will be eligible for state health plans (including NAU's BCBS Plan) after 90 days of employment. If you accept an offer on or after July 20, 2011, and you choose the ASRS retirement option, you will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 27 weeks (6 months) after your start date. New employees who choose to participate in the Optional Retirement Plan (ORP), which is an alternative to the ASRS plan for faculty and other appointed staff, will begin to participate on the first day of employment. Additionally, the long-term disability plan that accompanies the ORP will begin on the first day of the pay period following 90 days after start date. More information is available at: http://hr.nau.edu/node/10159.
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Application Deadline
October 24, 2012 at midnight.
