Administrative Assistant
Full-Time at Northern Arizona University, English
posted on September 18, 2012
Special Information
***• This position is available to Employees working in the College of Arts
and Letters Department ONLY ****
Job Description
• Performs a variety of administrative support activities for work unity such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position.
• Creates and updates schedule of classes and room assignments for large department using Louie Scheduler of Classes.
• Processes travel reimbursements for Department faculty using PeopleSoft Financial System. Prepares documentation for each trip in compliance with travel policy.
• Researches, summarizes and analyzes information; calculates statistics and compiles data to prepare special and recurring reports containing specialized or sensitive information following supervisor's general direction; selects relevant information from a variety of sources.
• Serves as liaison to faculty, staff, students, alumni, parents, outside agencies and the public concerning information or complaints.
• Answers inquiries and composes correspondence on own initiative on general and technical matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff. Supervises departmental communications (formal contact with alumni, current students, and prospective students).
• Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure and operations.
• Schedules appointments for supervisor as directed, utilizing knowledge of priorities and prearranged plans, prepares daily itineraries and assembles necessary background materials for supervisor; notifies attendees or participants of time and place.
• Manages files for position searches, Faculty Status Committee, and the Undergraduate Studies Committee; compiles necessary information for the Annual Review Committee.
• Plans and arranges conferences or meetings under general instructions from supervisor; communicates arrangements to appropriate individuals.
• Acts as primary contact for assigned function with outside organizations or other departments; responds to technical administrative questions and ensures necessary follow up.
• Participates in special projects with staff as directed.
• Supervises, monitors and coordinates the activities of student workers.
• Operates office equipment such as personal computers, calculators, and copier/scanner.
Minimum Qualifications
• Four years of increasingly responsible office/administrative experience; OR,
• Any equivalent combination of experience, training and/or education.
Preferred Qualifications
• Bachelor's degree.
• Familiarity with NAU software packages such as PeopleSoft (Louie and Financial Systems) and Business Objects.
Knowledge Skills and Abilities
• Knowledge of basic accounting/budgeting procedures.
• Knowledge of standard office policies and procedures.
• Skill in developing and maintaining good working relationships.
• Skill in English composition, grammar, spelling and punctuation.
• Skill in basic math.
• Skill in the use of personal computer/software.
• Ability to problem solve and make decisions.
• Ability to effectively communicate.
• The ability to work effectively with people from a variety of culturally diverse backgrounds.
General Information
Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.
Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.
Salary
$30,000.00
FLSA Status
Non-Exempt.
Benefits
This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified family members. More information on benefits at NAU is available at www.nau.edu/hr. ; Classified Staff employees are in a probationary status for their first six months at NAU.
Employees offered a position on or after July 20, 2011, will be eligible for state health plans (including NAU's BCBS Plan) after 90 days of employment. If you accept an offer on or after July 20, 2011, you will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after your start date. More information is available at: http://hr.nau.edu/node/10159.
Application Deadline
September 19, 2012 at midnight.
