Full-Time at Northern Arizona University, Cap Assets: Admin
posted on June 26, 2012
This job vacancy is currently open to NAU employees and or retired NAU employees only.
This is a part-time temporary position which requires approximately 19 hours per week. This is a non-benefit eligible position.
• Reviews and researches university human resources and payroll policies and procedures; determines actions to be taken and advises department heads on actions to be taken; employs and ensures due diligence in strict adherence to university policies and procedures in regards to all personnel and payroll actions.
• Manages and enters time within established guidelines and timeframes for 130-250 benefit eligible employees. Enters hours earned for approximately 100-250 students. Ensures timely pay for all employees. Maintains payroll records and documents per university, state and federal policies.
• Reviews, analyzes and checks payroll reports for accuracy and makes necessary adjustments or corrections. Initiates appropriate forms to adjust wage/salary account funds or to correct or balance a special situation. Compiles and analyzes department payroll data, audits accruals, makes recommendations and determinations and prepares related reports. Compiles financial, tax and payroll reports for both internal and external purposes.
• Provides department point-of-contact for online personnel and payroll services.
• Reviews and analyzes department position description questionnaires; writes new classification descriptions; revises existing descriptions.
• Prepares department position announcements, advertisements and information materials for recruitment; maintains records in support of the university affirmative action program. Manages hiring process within established deadlines and timeframes to ensure departmental functions are not impaired. Maintains all department documentation related to hiring process and ensures documentation is submitted to HR within 30 days of new hire.
• Reviews department employment applications and evaluates minimum qualifications; determines equivalent qualifications if necessary. Develops matrices and scoring criteria for application evaluations. Works with department heads and supervisors to develop interview questions and matrices. Ensures fair hiring practices and conformance with all policies.
• Transitions new employees into department. Initiates department background check and fingerprint requests. Informs new employees of university policy pertaining to employment, essential personnel status, benefits, parking, and other employment details.
• Researches, analyzes and resolves difficult or technical problems or questions presented by department students, staff, and supervisors using knowledge of payroll functions and policy.
• Recommends or participates in the development of new procedures and policies for department payroll operations utilizing knowledge of university, state and federal policies and regulations.
• Coordinates department schedules and conducts training sessions for regarding payroll policies and procedures, state and federal regulations and laws.
• Uses schedules, databases, spreadsheets and other tools to track and manage payroll and personnel documents and deadlines.
• Coordinates activities of subordinates.
• Works with the Facility Services Work Control Center document imaging system OnBase, indexing digitized documents for reference and historical use. (FKA: Singularity, STARRS or Hershey)
• Other administrative assignments as assigned.
• Four years increasingly responsible personnel/payroll experience; OR,
• Any equivalent combination of equivalent experience, training, and / or education.
• PeopleSoft experience.
• Previous University Payroll experience.
• Personnel experience.
• Accounting experience.
• Bachelor's degree in field appropriate to area of assignment.
Knowledge Skills and Abilities
• Working knowledge of human resource policies and procedures.
• Working knowledge of payroll policies and procedures.
• Working knowledge of standard office policies and procedures.
• Working knowledge of basic accounting / budgeting procedures.
• Working knowledge and skill in use of personal computer/software including Microsoft Office, and database and spreadsheet experience.
• Skill in recording and compiling materials for reports and documentation.
• Ability to solve problems and make decisions.
• Ability to work in a flexible, changing environment.
• Ability to build positive working relationships through respect, cooperation, trust and appropriate communications.
• Ability to work effectively with people from a variety of culturally diverse backgrounds.
This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.
Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.
July 2, 2012 at midnight.