Recording Specialist: Clerk of the Board

Salary: $31,939.00 /Year

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

Typical duties:

(Illustrative Only)
• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Prepares reports and maintains records
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May oversee and train staff as assigned
• May maintain department budget accounting records
• May answer and route incoming phone calls

Essential functions include: sitting at desk; working with and around others, working with interruptions, repetitive motion (hand/wrist, elbow/shoulder) for computer work; vision acuity (near) computer work; hearing and speech for ordinary conversation; touch/finger dexterity for computer work.

Minimum qualifications:

Three years experience in performing clerical or administrative work within subject area; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

This position is non-exempt from overtime.

Preferences: Attention to detail, workflow software, digital recording software, audio/visual equipment, taking and creating minutes, knowledge of open meeting laws, knowledge of government process, excellent grammar and writing skills, cataloging and filing, tracking documents, and experience with verbal and written confidential information. Microsoft Word, Excel and PowerPoint program experience preferred.

The ideal candidate will have a professional demeanor and is able to work under weekly deadline pressure, has accurate written and verbal communication skills, has the ability to summarize key points from meeting conversation involving multiple participants, is detail oriented, and sensitive to a political environment and confidential information.

Knowledge, skills and abilities:

• Considerable knowledge of:
- Business English, spelling and arithmetic, punctuation and grammar
- Office practices and procedures

• Skill in:
- Use of word processors, computer systems and other office machines
- Report preparation

• Ability to:
- Compose correspondence dealing with technical and complex matters
- Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
- Prioritize, plan and carry out assignments
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing

Benefits Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes: (Regular Part Time employees receive some benefits on a pro-rated bases. Temporary and Seasonal employees do not receive benefits).

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Wellness Program
• Credit Union membership
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Payroll Direct Deposit
• Free bus transportation/ EcoPass bus pass

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Tax-deferred investment program
• Accidental and Disability Insurance

To apply:

https://governmentjobs.com/jobseekers/doApply.cfm/?ID=490930&topheader=coconino