Salary: Annually: $31,939.00 - $33,535.95
Under supervision performs legal work of moderate difficulty recording and documenting court proceedings for hearings of various complexity and duration, processes and distributes court documents and legal papers; interacts with judicial officials, attorneys, court staff, criminal justice officials and parties in all types of actions; performs related work as assigned.
Typical duties:
(Illustrative only)
• Attends court hearings of various complexity and duration, including but not limited to arraignments, default dissolutions, probate annual accounting and others as assigned
• Determines, summarizes and records the points and decisions reached in the course of the proceeding
• Extracts the information collected in the courtroom and prepares a cohesive, understandable Minute Entry
• Accesses, inputs and maintains data in automated case management system
• Provides a monthly recap of all under-advisements and statistics of hearings attended
• Interprets, explains and applies specific statutes, code regulations and procedures
• Impanels grand jury and trial juries
• Takes, transcribes and dockets courtroom dictation
• Processes and distributes official records of formal orders and other official and legal documents at the direction of the Judge
• Maintains control of case files during Court hearings and assures files are available at the scheduled time
• Updates Court and judges' calendars based on Court orders and coordinates calendars and schedules with Judicial Assistants
• Keeps records of matters taken under advisement to assure judge's ruling within legally set time limitations
• Marks and maintains all submitted exhibits and assures exhibits are available at scheduled hearings
• Certifies documents
• Reads information or indictment preceding criminal trials
• Closes out criminal case files which includes reporting felony convictions
• Issues bench warrants; prepares and maintains files
• Performs other duties as assigned
Essential functions of this position include: sitting in court or at desk for shorthand, data entry, transcription and taking dictation; working with and around other court staff, clerk's staff, attorneys, defendants and the public; dealing with interruptions from co-workers, phones and unscheduled hearings; repetitive motion hand / wrist for data entry and transcription; vision acuity (near / far) for computer and courtroom work; Hearing for courtroom testimony, etc.; touch for shorthand , and computer work.
Minimum qualifications:
Two years experience in a business environment or training in business procedures; must have keyboarding skills of 50 words per minute and take dictation (by shorthand or speed writing) at 60 words per minute and/or have experience with digital recording equipment; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
The ideal candidate will have excellent typing, shorthand or speed writing skill; be organized and have prior legal experience.
PREFERENCES:
Court or legal experience. excellent typing skills; shorthand, speedwriting or digital recording experience; excellent grammar, punctuation and proofreading skills preferred.
Note: The salary posted is the hiring range. The complete range is $31,069-$46, 969 annual equivalent.
This position is non-exempt from overtime.
Knowledge, skills and abilities:
• Considerable knowledge of:
- Use of modern office equipment
- Taking and transcribing dictation
• Working knowledge of:
- Arizona statutes and Rules of Procedure
- Court and legal terminology and procedures
- Modern office practices, procedures and equipment
- Legal terminology and business English
- Computer applications
• Ability to:
- Make sound decisions in accordance with regulations, policies and procedures
- Maintain confidentiality of court matters
- Perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment
- Meet deadlines and maintain work flow
- Type accurately
- Accurately maintain records and prepare reports
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
Benefits Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes: (Regular Part Time employees receive some benefits on a pro-rated bases. Temporary and Seasonal employees do not receive benefits).
- Vacation/Annual Leave
- Sick Leave
- 10 Holidays Per Year
- Health Care Insurance
- Dental Plan
- Vision Plan
- Group Life Insurance
- Pre-Tax Deduction Plan
- Sick Leave Conversion Plan
- Wellness Program
- Credit Union membership
- Long-Term Disability
- Arizona State Retirement System
- Employee Assistance Program
- On-going Training Opportunities
- Payroll Direct Deposit
- Free bus transportation/ EcoPass bus pass
- Dependent Medical, Dental, and Vision
- Supplemental Life (for employees & dependents)
- Flexible Spending Account
- Tax-deferred investment program
- Accidental and Disability Insurance
To apply:
https://governmentjobs.com/jobseekers/doApply.cfm/?ID=496267&topheader=coconino
