Administrative Support II: Williams Justice Court: Williams, AZ (0912)

Salary: Annually: $25,943.00 - $27,240.00

Under supervision performs clerical and general office work of moderate difficulty; performs related work as assigned.

Typical duties:

(Illustrative only)
• Searches records for information and disburses information via phone calls and direct contact with the public and other agencies
• Processes documents
• Prepares and maintains records and reports
• Operates alphanumeric data computerized system
• Checks and proofreads materials
• Receives, sorts, indexes, files and retrieves forms, correspondence and documents according to procedures
• Prepares, updates and retrieves files including sensitive/confidential items
• Operates a variety of office equipment
• Assists in identifying and resolving errors
• Evaluates and revises procedures affecting file management
• Acts as receptionist
• Compiles data to prepare records and reports
• Formats and prepares routine correspondence, forms, records and other materials
• Processes incoming/outgoing mail
• Orders and maintains supplies
• Calendars meetings and training
• May verify eligibility
• May maintain charge account records, cash control and accounts receivable
• May supervise temporary staff

Essential functions of this position include: sitting; working with and around other co-workers; vision acuity (near) for reading files, documents and computer screens; hearing and speech for listening to court proceedings, phone conversations and conversations with co-workers; finger dexterity for computer work and working with files.

Minimum qualifications:

One year of general office and clerical experience; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. Muss successful pass a background check.

This position is non-exempt from overtime.

Preferences: Experience with Word, Word Perfect, AZTEC Case Management System, FTR Digital Recording System; Previous customer service experience; Cash handling experience.

The ideal candidate will be familiar with AZTEC Case Management System and Digital Recording software and have some court experience, one year prior office experience; able to communicate with the public; deal with the public in stressful situations; be able to learn and follow Arizona court rules and laws and possess good reading, writing and math skills.

Knowledge, skills and abilities:

• Working knowledge of:
- Office practices and procedures
- Business English grammar, spelling and arithmetic
- Clerical processes and office machine operations
- Rules and procedures of assigned department, including state and federal laws

• Skill in:
- Use of word processing and data processing systems including spreadsheets and other software applications


• Ability to:
- Convert documents to a data entry record
- Plan and organize work assignments
- Prepare and maintain records and reports
- Make accurate arithmetic computations
- Type accurately
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing

Benefits Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes: (Regular Part Time employees receive some benefits on a pro-rated bases. Temporary and Seasonal employees do not receive benefits).

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Wellness Program
• Credit Union membership
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Payroll Direct Deposit
• Free bus transportation/ EcoPass bus pass

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Tax-deferred investment program
• Accidental and Disability Insurance

To apply:

https://governmentjobs.com/jobseekers/doApply.cfm/?ID=528738&topheader=coconino