Administrative Specialist III: Community Services

Salary: $34,589.00 /Year

This position is in the Public Fiduciary Division of Community Services. The individual will prepare court pleadings for the Public Fiduciary Division and perform record keeping. Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

Typical duties:

(Illustrative only)
• Coordinates and schedules specialized departmental functions, meetings, and travel
• Oversees an administrative unit's record management systems and databases
• Serves as lead staff
• May supervise employees as assigned
• Provides training to assigned staff
• Assists with special projects as assigned
• Prepares and maintains statistical and administrative reports
• Gathers and prepares information for budgetary purposes
• Creates, processes, and distributes confidential and sensitive documents and correspondence
• Coordinates the preparation , distribution and preservation of departmental records
• Communicates and acts as liaison with other departments, agencies and the public
• Attends meetings to represent the department
• Composes and types correspondence, contracts, reports and other documents
• Researches pricing and vendors and prepares requisitions for needed goods and services
• May perform research regarding grants and external sources of funding
• May take and transcribe meeting minutes
• May receive and account for money
• Performs related duties as assigned

Essential functions of this position include: walking; sitting; bending; working with and around others; vision acuity (near) for computer work and to read documents; hearing and speech for communication; touch / finger dexterity for computer work and filing.

Minimum qualifications:

Five years of progressively responsible administrative or clerical experience; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. Fingerprint clearance required.

This position is non-exempt from overtime.

The ideal candidate is a paralegal with clerical experience; has legal experience; has experience working with people who have disabilities.

Knowledge, skills and abilities:

• Considerable knowledge of:
- Specialized terminology, procedures, and forms
- Records management
- Business English, spelling and arithmetic
- Modern office practices, procedures, and equipment
- Rules and procedures of assigned department, including state and federal law

• Working knowledge of:
- Principles and practices of administration

• Skill in:
- Use of computer applications, including word-processing, spreadsheets and/or database
- Use of modern office equipment


• Ability to:
- Make sound decisions independently and in accordance with regulations, policies and procedures
- Perform complex administrative functions with speed and accuracy
- Meet deadlines and maintain work flow
- Accurately maintain records and prepare reports
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing

Benefits Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes: (Regular Part Time employees receive some benefits on a pro-rated bases. Temporary and Seasonal employees do not receive benefits).

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Wellness Program
• Credit Union membership
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Payroll Direct Deposit
• Free bus transportation/ EcoPass bus pass

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Tax-deferred investment program
• Accidental and Disability Insurance

To apply:

https://governmentjobs.com/jobseekers/doApply.cfm/?ID=491560&topheader=coconino