Administrative Specialist II-PT Tuba City, AZ: County Manager's Office

Salary: $31,939.00 /Year

This 20 hour per week position is located at Coconino County Board of Supervisor Lena Fowler's office in Tuba City, AZ. The hours are generally 10am to noon and 1pm to 4pm, Monday through Thursday. The office is closed on Friday and closed for lunch from noon to 1pm. The position requires a slightly flexible schedule due to meetings and meeting set up. The position is a center point of County information in the community. The individual will need to work closely with other departments and agencies as well as work well alone in the office. Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

Typical duties:

(Illustrative Only)
• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Prepares reports and maintains records
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May oversee and train staff as assigned
• May maintain department budget accounting records
• May answer and route incoming phone calls

Essential functions of this position include: sitting; working with and around others; working with interruptions; hearing and speech for communicating with co-workers and customers; hearing to follow written and verbal instructions; repetitive motion (hand/wrist); touch/finger dexterity for telephone and computer work, filing.

Minimum qualifications:

Three years experience in performing clerical or administrative work within subject area; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

This position is non-exempt from overtime.

Preferences: Microsoft Word, Excel, PowerPoint and Outlook experience; basic bookkeeping and/or invoice experience.

The ideal candidate works well with elected officials, professionals and the public; is self-directed and reliable to work in a one person office; maintains confidentiality; has front office receptionist skills; proper phone etiquette; strong customer service skills; excellent written, electronic and verbal communication skills; and an interest to desire to learn governmental processes.

Knowledge, skills and abilities:

• Considerable knowledge of:
- Business English, spelling and arithmetic, punctuation and grammar
- Office practices and procedures

• Skill in:
- Use of word processors, computer systems and other office machines
- Report preparation

• Ability to:
- Compose correspondence dealing with technical and complex matters
- Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
- Prioritize, plan and carry out assignments
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing

Benefits Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes: (Regular Part Time employees receive some benefits on a pro-rated bases. Temporary and Seasonal employees do not receive benefits).

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Wellness Program
• Credit Union membership
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Payroll Direct Deposit
• Free bus transportation/ EcoPass bus pass

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Tax-deferred investment program
• Accidental and Disability Insurance

To apply:

https://governmentjobs.com/jobseekers/doApply.cfm/?ID=504772&topheader=coconino