Administrative Specialist I: Finance (0812-1012)

Salary: Annually: $27,663.00 - $29,046.00

Under supervision performs general office or secretarial work of moderate difficulty; performs related work as assigned.

Typical duties:

(Illustrative Only)
• Receives, sorts, files and retrieves forms, correspondence and documents
• Compiles reports and summaries of work
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Processes documents to update and maintain files and records
• Researches records and disburses information
• Processes & distributes confidential and sensitive documents
• Establishes and maintains complex filing systems
• Composes, formats and types routine correspondence, reports and other documents
• Operates and maintains a variety of office equipment
• May perform data entry
• May record and document proceedings
• May orient and train other clerical staff
• May coordinate calendars, schedules, meetings, training and travel arrangements
• May maintain account records, cash control, accounts receivable and accounts payable
• May assist other agencies and the public with information forms and other department resources and explaining procedures
• May answer incoming phone calls
• May order, receive and distribute office and program supplies

Essential functions of this position include: sitting for computer input; working with and around co-workers and other departments; repetitive motion hand/wrist, elbow/shoulder for computer input; vision-acuity (near) for computer input; hearing and speech for ordinary conversation and communicating with customers and co-workers; touch/finger dexterity for computer input.

Minimum qualifications:

Two years experience in clerical work; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

This position is non-exempt from overtime.

Preferences: HTE data entry experience; basic Excel and Word skills; ability to communicate and work with departments on information gathering and data verification; excellent filing skills and receptionist/multi-line phone experience. Experience and understanding of the rules and laws pertaining to W-9s and 1099s.

Knowledge, skills and abilities:

• Working knowledge of:
- Filing methods
- Business English, spelling and arithmetic
- Office practices and procedures
- Word processing, spreadsheets, other computer applications and modern office equipment
- Rules and procedures of assigned department, including state and federal law

• Ability to:
- Type accurately
- Make accurate arithmetic computations
- Prepare and maintain complex records and reports
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing

Benefits Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes: (Regular Part Time employees receive some benefits on a pro-rated bases. Temporary and Seasonal employees do not receive benefits).

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Wellness Program
• Credit Union membership
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Payroll Direct Deposit
• Free bus transportation/ EcoPass bus pass

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Tax-deferred investment program
• Accidental and Disability Insurance

To apply:

https://governmentjobs.com/jobseekers/doApply.cfm/?ID=514286&topheader=coconino